AI for Construction and contractors
I'm on a job site all day. The paperwork waits until nine at night.
Turn voice notes into a daily log or client update
The super or PM talks into a phone for two minutes at the end of the day. The AI turns it into a clean daily log for the file and a short update for the client.
Time back: Moves the daily log from a late-night chore to a few minutes before leaving the site.
Prompt to copy:
Turn these end-of-day notes from [JOB NAME] into two things: 1) a daily log with sections for crew on site, work done, deliveries, inspections, delays and issues, and 2) a short update for the client. Notes: [PASTE OR DICTATE NOTES] Date: [DATE] Rules: Use only what is in the notes. Do not invent or add work, quantities or reasons that are not there. The client update says what was done and what is next; it does not promise a completion date or cost unless I give you one. If a section has nothing in the notes, write 'none noted.' If something is unclear, ask me instead of guessing.
Watch out: The super reads the log before it is filed, because a daily log can end up as the record in a dispute.
Draft the scope of work from walk-through notes
After a walk-through, the estimator's notes become a written scope and proposal. The AI drafts the scope language and a standard exclusions section, and you add quantities and prices yourself.
Time back: Saves the estimator the first draft of every proposal's scope section.
Prompt to copy:
You are helping [COMPANY NAME], a [TRADE, E.G., GENERAL CONTRACTOR / ROOFING / CONCRETE] company, write the scope of work for a proposal. Walk-through notes: [PASTE NOTES] Our standard exclusions: [PASTE LIST] Our standard terms: [PAYMENT SCHEDULE, WARRANTY, CHANGE ORDER POLICY] Rules: Describe only the work in the notes. Do not invent or add scope, materials, quantities, prices or schedule. Do not state building code, engineering or permit requirements. Keep every standard exclusion. If the notes are unclear about what is included, ask me: list your questions instead of guessing. Plain language the client can follow.
Watch out: The estimator compares the draft against the walk-through notes line by line so nothing was added or dropped.
Turn a bid package into a checklist
Bid packages are long, and the requirement that sinks a bid is often buried. The AI pulls due dates, required forms, bonding and insurance requirements and the questions to ask into one checklist.
Time back: Gets you from 'we should look at that bid' to a clear yes-or-no list in one sitting.
Prompt to copy:
Read the bid documents below for [PROJECT NAME] and build a checklist for [COMPANY NAME]. Documents: [PASTE OR UPLOAD THE INVITATION, INSTRUCTIONS AND RELEVANT SPEC SECTIONS] List: 1) bid due date, time and how to submit, 2) pre-bid meetings and site visits, 3) required forms, bonds and insurance, 4) scope items for our trade, [TRADE], 5) anything unusual. For every date, amount and requirement, give the page or section it came from. Use only what is in the documents and do not invent dates, amounts or requirements. If something is not stated, write 'not stated.' If an addendum or section seems to be missing, ask me for it. List questions we should send to the owner or GC before bidding.
Watch out: Use the checklist to guide your read of the documents, not to replace it; someone checks every date and requirement against the page it cites.
First step
Have one super dictate tomorrow's end-of-day notes into a phone and run them through the daily-log prompt before leaving the site.